
Donations/Gift Policy
Ownership of Donations and Gifts
Donations and gifts become the property of the District when:
- They are given specifically to a classroom, or
- Moore Public Schools (MPS) is used to obtain the donation
When this occurs:
- Most technology equipment must be asset tagged
- Asset tagging must follow Board Policy 4170: Fixed Assets and Inventory
Board Policy 2160 – Donations and Gifts to the District
Donations or gifts must be referred to the Board of Education for approval or disapproval if any of the following apply:
- The donor places conditions or restrictions on how the donation is used or disposed of
- Acceptance of the donation may create a current or future financial obligation for the District (including use, care, maintenance, or disposal)
- The donation involves technology equipment
General Requirements
- All donation platforms and agreements must be reviewed carefully before submitting requests
- All donations and gifts must go through Board approval unless otherwise specified
Example: DonorsChoose
The DonorsChoose ownership policy states:
- Materials funded through DonorsChoose.org are the property of the classroom (not the individual teacher)
- Materials delivered to a school must remain at that school if a teacher leaves
- Schools and districts may require donated items to be tracked or documented
- DonorsChoose will not override District policies
Pre-Approved Technology Donations
- Some technology items may be accepted without Board approval
- These items must fall within a predetermined approved list
- Approval follows Board Policy 2160 and may be granted by the Superintendent or designee
Note:
- This list is not all-inclusive
- It may change as technology evolves
- Technology staff will notify you through the work order process if Board approval is required
Work Order Requirement
- A technology work order is required for pre-approval before applying for any donation
- This ensures compatibility with District systems and standards
For questions, contact the Technology Department.
Important Reminder
If the name or likeness of Moore Public Schools (MPS) is used to obtain funds or items:
- All funds and items must follow Board policies
- This includes required approvals and procedures outlined above

